Information for New Staff

The following information may support your orientation on the campus.

Spatial information system (GRAS_Geo) Parking JobTicket

The Studentenwerk Göttingen runs canteens and cafeterias at different locations and provides a variety of meals for students and employees.

Futher information along with the button "Today at the canteen" you can find here.

The Göttingen State and University Library (SUB), since its foundation in 1734, has built up an impressive national and international stock and focuses all energy to keep it well-maintained and extend it. The importance of SUB Göttingen for study, teaching and research has been deepened by its status as a national library.

Further information as well as an overview of SUB can be found here.

What to do in case of failures, emergencies and similar problems?

First of all: the worst case! Should you remark FIRE , please call immediately the general Emergency Number "112" and take care of your own safety!

If possible, please give notice to the University´s Centralised Failure and Alarms Management; please find contact information below.

In general: The caretaker service of your institute or facility is always the first contact for recording and making repair work of any kind.
You can find the relevant telephone number in the entrance of your institution, at the secretary´s office or digitally in the UniVZ.

In case of unavailability and need for action (for ex. water pipe breakage), please contact directly the Telephone Service of the Centralised Failure and Alarms Management.
The Centralised Failure and Alarms Management can be reached around the clock at 39-20000.

Further information on the tasks of the Alarms Management you can find here.

What to do in case of emergencies

Below you can find a record of some university newsletters.

Legal Announcements
Amendments to study programs and facilities are to be announced before coming into force, these legal announcements (in german)can be received on a regular basis by subscription:
http://www.uni-goettingen.de/de/6800.html

Human Ressources Department
By this Newsletter you can get information on the current topics of HR:
Newsletter

Qualification activities
Monthly information about the qualification program as well as current activities of HR:
http://www.uni-goettingen.de/qualifizierung.
To subscribe to the newsletter, please write an e-mail to personalentwicklung@uni-goettingen.de.

University Didactics
Every four months, the Newsletter "Hochschuldidaktik Aktuell" informs on developments in university didactics and the current workshop program via registration at:
https://www.uni-goettingen.de/en/411387.html

Göttingen International
This Newsletter will keep you informed about new international programs and activities:
http://gi.newsletter.uni-goettingen.de/

Equal Opportunities and Diversity Unit
This Newsletter will keep you informed about news and events from the Equal Opportunities and Diversity Unit often in a broader political context.
http://www.uni-goettingen.de/en/515697.html

Graduate Schools
he Newsletters offered by the following institutions concern the doctoral students at the university´s graduate schools, faculties´staff and the interested public.

Göttingen Graduate School of Social Sciences (GGG)
http://www.uni-goettingen.de/en/29938.html

Georg-August-University School Of Science (GAUSS)
https://www.uni-goettingen.de/en/563915.html

Graduate Schools of Humanities Göttingen (GSGG)
https://www.uni-goettingen.de/en/77791.html

Keys
New employees are being handed over keys to buildings, rooms and post boxes. Delivery/receipt is confirmed by signature.

Further information on this you can receive via the following Link.

It is also possible to activate an shut-off function (SIPORT) on your personal University Card. Further information on your university ID card:

Infrastrukturelles Gebäudemanagement GM 4,
Zentrale Kartenstelle,
Heinrich-Düker-Weg 5
37073 Göttingen
Tel. +49 (0)551/ 39-28888
kartenstelle@zvw.uni-goettingen.de

or via the following Link.

Private Key Insurance
In cases of loss of a key, the user is liable and responsible to pay for the replacement of a key. This may be costfull if a whole locking system has to be replaced. Our recommendation for employees using several university keys is to take out a service-key liability insurance.

Handling of University-Owned Devices
University-owned equipment and devices shall not be removed from the work place nor be left to a third person. Exceptions and specifications are being checked case-by-case and set out in your contract (as fox ex., for business mobile phones).

Delivery of devices and furniture for private purposes
Devices that are no longer in use at university can be given to co-workers for a consideration less than the costs. A list of the currently available devices is to be found here.

Am I allowed to telephone, make copies and post letters for private purposes?

Private Phone Calls
Private phone calls from your office are subject to charges. There is the option to buy credit cards, by which you could account for your private phone calls.

Further information can be found here.

Private Photocopies
To make photocopies for private purposes is subject to charges. The invoicing modalities are being handled diffently throughout the institutes. If you would like to make copies for private purposes, please ask in your departments for advise.

Private Mailings
Private letters shall not be processed via the university mailroom. University postboxes and delivery services are limited to official mail.

Ban on pets
Please note, that you are not allowed to bring pets to your workplace due to reasons of liablity and considerateness.

The section Human Ressources- and Organisation development offers a varied qualification program:
https://qualifizierung.uni-goettingen.de

The section University didactics supports teaching staff in fullfilling their mission:
https://www.uni-goettingen.de/en/409598.html

The graduate schools along with other acteurs offer a couple of qualification courses to doctoral students:
https://www.uni-goettingen.de/en/126654.html

The Equal Opportunities and Diversity Office provides support for female scientists at different career stages by this program:
https://www.uni-goettingen.de/en/113209.html

Leaders have to be provided with tools proven in practice - employees shall have room for active shaping of the work processes and personal development: the university has made the tool of "Annual Employee Reviews" mandatory. More information can be found by following this Link.

HR development provides offer for leaders at university. Take a look at [webpage under development]:
https://www.uni-goettingen.de/en/590241.html

At university, there are different Mentoring-Programs for doctoral students and Postdocs. An overview can be found here.

You are a Postdoc? The following site is intended to be a helpful introduction in relevant themes and questions at your stage and shall introduce into relevant qualification offers of university.

https://www.uni-goettingen.de/en/580881.html

Would you like to develop yourself professionally or do you look for a vacancy before your temporary contract ends? HR development gives advice and provides support in this process.

Who has access?:

• Non-academic co-workers
• Co-workers on non-limited contracts, who are affected by internal changes.
• Co-worker who wish themselves to go through a change, independantly from their current employment relations.

Further and current information on the internal personnel placement you will find here.

The Corporate Health Management(BGM) and its cooperation partners strive at anchoring health as a major worth in the corporate culture of the University and to promote it.

Further information (in german) on our Corporate Health Management can be found here:
BGM – Koordination
Goßlerstraße 5/7
37073 Göttingen
Tel. +49 (0)551 / 39-4238
Fax +49 (0)551 / 39-184238
Oder unter:
http://www.uni-goettingen.de/en/304931.html

Information on recreational sport offers of the BGM (in german) can be found here:
https://www.hochschulsport.uni-goettingen.de/cms/bedienstete.html

What is the Occupational-Medical Care in charge of?

Staff of the Occupational-Medical Care is in charge of the occupational-medical health examinations for employees of both the University Göttingen and the University Medical Center.
The following services are included:

the performing of occupational health surveillance protocols including the pre-employment medical check-up,

giving counsel to co-workers in all concerns regarding the promotion of personal health and safety at work

regular workplace visits

the carrying out of vaccinations relevant to work

Further information (in german) can be found here:
Betriebsärztlicher Dienst für die Universitätsmedizin Göttingen
und die Georg-August-Universität Göttingen
Robert-Koch-Str. 40
37075 Göttingen
E-Mail: betriebsarzt@med.uni-goettingen.de
Tel.: 39-60120
Fax: 39-60140
or via:
http://www.betriebsarzt.med.uni-goettingen.de/

What do you have to be aware of with regard to safety at work and environment protection?

The employers duty of care imposes the implementation of protection measures. Part of the employer is to create work stations where employees do not suffer damage to their health or property (§ 618 BGB).
Employees are asked to act with wisdom and care when performing their work on the premisses of University Göttingen.
The terms and conditions concerning worksafety and environment protection are binding and shall be observed. Corresponding instructions of leaders have to be observed and required.
Do you find a defect of any kind, please eliminate the defect or give notice to your superior.
Please observe the rules on the spot for collecting and the dispose of waste according to the principles of sustainability. This often means to separate paper waste from biological waste, glassware, and other waste. Special wastes are subject for communications to the Safety/Environmental Section.

Furher information on safety at work and environmental protection can be found here.

Tasks in the realm of work safety and health protection are important to the University Göttingen as employer. To minimize burdens that can emerge at screen work stations the ergonomical shaping of workstations is important, as well as the correct posture and the support of the eyes.

Queries with regard to the ergonomics of workstations can be answered by the Safety/Environmental Section.
http://www.uni-goettingen.de/en/985.html

Here you can find movement excercises to compensate screen work (in german):
http://www.uni-goettingen.de/de/26980.html

On this page you receive information on visual aids at screen work stations.

Throughout the University Göttingen are trained company first-aiders. Please get information who that is in your realm and where a first-aid box is to be found near your work station.

Each university co-worker is obliged to observe the general fire protection regulations.
Please conduct the way that fire has no chance to develop nor spread.

The fire safety regulations are to be found on the internet (in german):
https://www.uni-goettingen.de/de/71906.html

What is BEM?
Occupational Integration Management (BEM) supports your return to work after a longer illness.

Further information can be found below:
Occupational Integration Management
Herzberger Landstr. 2
37085 Göttingen
Tel.:39-26346
or via:
http://www.uni-goettingen.de/en/520833.html

Different collections for research and teaching, also on show for the public, as well as further information to be found here.

Which gardens and parks are maintained by Göttingen University?

The University provides different gardens: the Historic Botanical Garden near the city center as well as the experimental botanical garden and the Forest Botanical Garden near the north campus.

Further information on the Forest Botanical Garden can be found here:

Forstbotanischer Garten und Pflanzengeographisches Arboretum der Universität Göttingen
Büsgenweg 2
37077 Göttingen
Tel.: 39-33482
Oder unter:
http://www.uni-goettingen.de/en/9050.html

Further information on the botanical garden can be found here:

Botanischer Garten Göttingen
Untere Karspüle 2
37073 Göttingen
Oder unter:
http://www.geobotanik.uni-goettingen.de/en/bot-garten-en

Futher information on the experimental botanical garden can be found here:

Gartenbüro
Grisebachstr. 1a
37077 Göttingen
Tel.: 39-5713
Fax: 39-33556
or via:
http://www.uni-goettingen.de/de/44267.html

About the "Forum Wissen"

By the "Forum Wissen" - the future Knowledge Museum Göttingen - the University Göttingen aims at making knowledge visible as a process of creation; addressing both, academics as well as the broad public.


Further information can be found here:
Zentrale Kustodie
Weender Landstraße 2
37073 Göttingen
Tel.: 0551 39-20735
or via:
http://www.uni-goettingen.de/en/521321.html

You are an International scientist and new in Göttingen?

The Welcome Centre is a central service facility for international researchers at the University Göttingen. Here you will receive support in preparing your stay and settling down in Göttingen. .

Newly appointed professor are invited to ask for additional services at the Dual Career Service.

Who is representing my interests at university?

• Staff council of the University Göttingen

• Youth and apprenticeship representatives

• Representatives for severely handicapped persons (exlusive the University Medical Center Göttingen)

• University Equal Opportunities Officer (exlusive the University Medical Center Göttingen)

• Complaints office according to the General Equal Treatment Act (AGG)

• Addiction Prevention and Social Office

Reverberating the diversity of society, the university is developing its organisation structure and -culture to avoid discrimination and to allow equal chances for students, co-workers and guests at the university.

Further information on the diversity strategie and the diversity charter can be received via the following Link.

How many students study at university? How many people are employed at our University? What does university spent annually money on?
http://www.uni-goettingen.de/en/24499.html

The commissioners for data protection (DSB) offer you advise and answer your questions. They offer support in settling data protection and make us observe data protection regulations.

Further information can be found here.

The Legal Announcements are the official publication medium of the University Göttingen. Here you can find those norms and rules, which make a legal forum necessary. Since 2002, these announcements have been digitally archived.

You can look for archived and current legal announcements by following this Link

Your department and the staff council can consent on a "work agreement". Work agreements shall not contradict legal and tariff regulations.

A record of work agreements and according documents can be found here.

Observance of the anticorruption guideline (AKR) shall prevent emergence of suspicion of corruption/or corrupt conduct.The guideline shall raise awareness. By doing so, the university would like to protect their employees from possible legal consequenses. Observance of the guideline protects the university from image loss with regard to the public. Integrity of conduct, unselfishness, impartiality and neutrality shall be the basis of conduct.

The Anticorruption guideline as well as the contact data of the commissioner for anticorruption can be found via:
Leiterin der Stabsstelle Interne Revision und Beauftragte für Korruptionsangelegenheiten
Von-Siebold-Str. 2 (2. OG)
37075 Göttingen
Tel. +49 551 39-21301

and via Link

Since 01.11.2006 the University Göttingen employs co-workers in science and administration on the basis of "TV-L" (the Collective Bargaining Agreement) for the public service of the States of the Federal Republic of Germany. It determines wages and other benefits as well as vacation- and work hours. Your employment contract can be complemented by other regulations from all realms in accordance to your field of work or stage of life.

Special arrangements for employees at universities or extra universitarian research institutes are the subject of § 40 TV-L; regulations provide more flexibility than in other parts of the public sector.

For apprentices/trainees the Collective Bargaining Agreement (of the States of the Federal Republic of Germany) is valid according to voccational training act (TVA-L-BBiG).

The HR deptartment provides further information on the mentioned agreements; or search for contact persons at the Employee Portal (MaP) Mitarbeiterportal.

Employees work 39,8 hours per week (= 39 hours and 48 minutes) under the Collective Bargaining Agreement; civil servants work 40 hours per week. Undergraduate and graduate assistants can work up to 86 hours per month according to employment agreement.

Navigation point "service/work agreements" gives way to those documents where you can find the one which is valid for you.

Administrative staff has to take part in the electronic time recording. Exceptions can be made according to individual, exceptional conditions. To take part in the electronic time recording, employees get access to the Employee Portal SAP-ESS (ESS-Portal), which allows both insight into the personal time recording and correction of singular data.

Scientific co-workers work according to the scheme of trust-based working hours.

You can receive further information at the HR department and via the Employee Portal (MaP).

Please report your inability to work to your superior within the first day of your absence. The notice can be made via phone call or e-mail.
Does the inability to work extends three calendar days, a notification of illness by a doctor has to reach the employer on the succeeding day. Re-newed notifications have to be passed promptly.
Example:
If you call in sick on a friday and plan to get back to work on Tuesday, please present a notification of illness by a doctor, since saturday and sunday are calendar days.

Further information as well as adequate forms can be received in your department and on the Employee Portal (MaP).

Regulations concering vacation as well as options for the claim for time off work are fixed within both, your contract and the generell Collective Bargaining Agreement (TV-L).

Further information on vacation and how to apply can be received in your department or in the University´s HR department as well as in the index under the key word "Zeitwirtschaft".
The application form for "special leave" can be found via the following Link.

At University Göttingen there are varied realms requiring business trips. Business trips always need to be approved by a superior.

Information on the approval process, guidelines, travel expense application and -accounting can be found on the Employee Portal (MaP) or in relevant department of your institute or the University´s HR department.

German Railways

Taking up a secondary activity is possible, in principle, it has to be discussed with the superior in advance and notified
to the University´s HR department well in advance. It is essential, that a secondary activity cannot interfere with your original employment obligations. Please seek the discussion with your superior.
The form as well as further information for notifying a secondary activity is to be found on Employee Portal (MaP).

Handling of a budget requires a high sense of responsibility and care of all involved persons. Budget processing service units and institutes shall act according to the principles of economic efficiency and sustainability. Therefore, the observation of finance regulations and budget relevant process guidelines is mandatory!

Further Informationen as well as contact persons in the department Finances can be found via the Employee Portal (MaP).

The University Göttingen appreciates and supports the raising of third party funds for research and development projects. The guideline on third party funding outlines principles for the act of raising, the mandatory involvement of different departments; and for unforseen events, as for example procedures in case the fund holder leaves before the project ends.

Further information as well as the guideline on the raise of third party funds can be found here.

IT users can address their questions and find help at the Gesellschaft für wissenschaftliche Datenverarbeitung mbH Göttingen (GWDG). The GWDG offers IT users contact regarding all kinds of queries and problems;

Whereas all administrative staff of the University Göttingen shall contact the IT department with inquiries or disruption notices.

Beyond work hours, a fault message process is triggered in urgent cases (so-called basic operation failures) via the trouble-shooting center.

• GWDG
You can reach the SERVICE-HOTLINE of GWDG below
Tel.: 201-1523
E-Mail: support@gwdg.de
Further information can be found here:
http://www.gwdg.de

• Department IT
You can reach the department IT below
Tel.: 39-20100
E-Mail: it@zvw.uni-goettingen.de
Weiterführende Informationen finden Sie unter:
http://www.uni-goettingen.de/en/986.html

• Trouble-shooting Center
The Trouble-shooting Center can be called around the clock, Tel.-Nr. 39-20000

The University Göttingen, in the framework of its statuary tasks, is responsible for the organisation of research, teaching and the promotion of early career. These elements are inseparably linked when it comes to estimating the success of the university. Therefore, it is important to create an athmosphere of openness, creativity and motivation. Scientific activities, which are carried through and discussed in work groups, are an important element to avoid misconduct in many aspects. According to its responsibility, the university has determined precautions in order to counteract misconduct of scientists.

The University will follow up every suspicion of scientific misconduct. Should a clarification process result in a confirmation of scientific misconduct, measures will be taken according to the case.
Furher information can be obtained at:
Ombudsman matters and good scientific practice
Nikolausberger Weg 17
37073 Göttingen
Tel. 0551 39-20540
Fax 0551 39-18-20540
Veronika.Fuest@zvw.uni-goettingen.de
or via:
http://www.uni-goettingen.de/en/223832.html